Improve Your Office Presentations With These 5 Tips
There are few professional positions that don’t require at least some aptitude and comfort level in giving a presentation, along with an expertise at using the tools that make them come alive. It takes preparation and practice to develop and polish these skills.
Here are five tips that are important to consider that can help increase your confidence and ability to engage audiences over time.
1. Be clear on the message and purpose.
When presenters lack clarity in their main message and primary reason for presenting, they end up speaking about non-relevant information. It is very important for you to structure the presentation around the key message and specific supporting points you are trying to communicate.
For example, persuasive presentations that are making recommendations or proposals of some sort require you to focus on that particular recommendation and/or proposal.
2. Understand the audience.
It is critical to gather intelligence by analyzing the makeup of the audience before structuring the presentation. Aspects like, the group’s demographic makeup, mindset and level of sophistication in terms of the topic are all important things to consider.
Audience attitudes, such as friendliness or hostility, and whether the audience is comprised of people in various fields or just one are also key concerns. Proper research will help you prepare the right information for that particular audience and stay away from information that might not be as accepted.
3. Make sure your presentation is structured properly and topics flow well.
Poorly prepared presentations often reflect a lack of understanding of the topics. You should be comfortable in your content presentation and allow it to flow effectively from topic to topic.
It starts with the introduction, which is incredibly important because it is when the audience first engages with you. The introduction is where you have the best opportunity to break the ice with an anecdote or amusing story. You can do this depending on the nature of the engagement, and capture the interest of the audience.
The body of the presentation is where the bulk of your data is presented. Make sure it flows well and is not choppy, jumping from one area to another and back again.
The conclusion should end strong, recapping the purpose of the presentation and highlights of the discussion. Leaving the audience with a good impression is the goal, ensuring members received value and ended up better informed on the topic.
4. Practice your delivery.
A poor delivery is the most common problem that people have when they make a presentation. Delivery has a variety of aspects. One, for example, is making and keeping meaningful eye contact with the audience rather than watching the floor or the horizon.
Another aspect is the voice. It’s critical to project it, avoiding the monotones or quiet voices of the unprepared.
A third aspect is the smoothness of delivery. Speakers that practice come across as self-confident, and avoid the “umms” and uncomfortable silences that detract from the message itself.
5. Timing is Key
Practicing delivery will also help keep the presentation within a reasonable timeframe. Audiences appreciate presentations that make the point clearly and concisely, and that doesn’t mean they have to go on forever. If a 45-minute time slot has been allotted, better to speak for 30 minutes and foster greater engagement by opening the last 15 to audience questions and comments.
6. Get comfortable with PowerPoint.
PowerPoint is a great presentation tool, but too many don’t use it to its full potential. Presentations are often put together in a way that detracts, rather than enhances the audience experience.
Think of a PowerPoint slide with 14 or 15 bullet points, each containing two sentences or lines. It can lead you to look at the screen – not the audience – and read the slides verbatim.
You will probably experience the need to present to small and large groups at some point in their career. Good preparation and practice, following some basic, practical guidelines, are key to giving a professional presentation that offers true value and a memorable experience to the audience.
7. Look the part.
I’ve saved the best for last.
You probably think this is not all that important. But guess what, it is probably one of the most important factors you need to consider. The way you are dressed can define how you are percieved by your audience and in turn if your message is accepted or rejected.
Imagine walking into a boardroom at work waiting to hear some marketing pitches. A lady walks up to the board in skinny ripped jeans, loosely fit shirt with unbuttoned cuffs.
I don’t know about you, but she lost me at loosely fit shirt.
I think with all these in mind. You’re ready to make that mind blowing presentation!